Parish Council Remote Meeting Guidelines (June 2020)

The Government have now issued the regulations that give local authorities greater flexibility in the conduct of meetings, including allowing members to attend remotely, and for public and press access to those meetings. These ‘Regulations’ (The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020) came into force on 4 April 2020

The next meeting of Downholland Parish Council will therefore take place on Tuesday 9th June 2020 at 7.30 pm using ZOOM and the agenda will be published on the website downhollandpc.org.uk at least 3 clear working days before the meeting is due to be held.

Please note that until such time as Government advice changes the Council will continue to hold remote meetings.

Members of the public who wish to attend should follow the guidelines listed below.    

Before the meeting

  1. The Agenda will be placed on the website and on the notice board (if possible) as normal (i.e. with three clear days of notice).
  2. Any member of the public and press who wishes to attend the meeting will need to download Zoom. Please visit https://zoom.us/meetings where you will be able to download the App. The website gives tutorials and demonstrations on how to download Zoom and how to join meetings. There is no charge for this service.
  3. The Clerk will put a link, on the website, to join the Zoom meeting by 5pm of the day of the meeting. The Clerk will also include the meeting ID and password. For the Planning Committee meetings the link will be posted by 5pm the evening before.
  4. The Clerk will upload to the website the full set of papers (other than for the Planning Committee) to support the meeting the day before the meeting.
  5. Members of the public are welcome (as usual) to send any questions or comments to the Clerk prior to the meeting via email clerk@downhollandpc.org.uk, or by calling the Clerk on 01704 534090. These must be received by 5pm on the day of the meeting. The Clerk will present any representations received to the Councillors to address.

After the meeting

  1. The Clerk will take the minutes of the meeting as usual.
  2. Members of the Council and the Clerk will review how the meeting went and may make some changes to the process if necessary.